FERPA Notification

Family Educational Rights and Privacy Act of 1974, As Amended
Annual Notice to Students

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:

The right to inspect and review the student’s education records within 45 days of the day the seminary receives a request for access.  Students should submit to the Office of Enrollment Management written requests that identify the record(s) they wish to inspect.  Arrangements for the access will be made.  If the Office of Enrollment Management does not maintain the records, the student will be advised of the correct official to whom the request should be addressed.

The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the seminary to amend a record that they believe is inaccurate or misleading. They should write the seminary official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the seminary decides not to amend the record as requested by the student, the seminary will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is defined as a person employed by the seminary in an administrative, supervisory, academic, or support staff position; a person or company with whom the seminary has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a person assisting another school official in performing his or her tasks.   A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the seminary discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the seminary to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

Public Notice Designating Directory Information
We designate the following student information as public or “Directory Information.”  Student’s name, address, telephone listing, and electronic mail address; major field of study; dates of attendance; enrollment status; degrees, honors, and awards received; and most recent educational institution attended.  Such information may be disclosed by the institution for any purpose at its discretion.

Currently enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974, as amended.  To withhold disclosure, written notification
must be received in the Office of Enrollment Management by September 30 of each academic year.  Forms requesting the withholding of "directory information" are available through the Office of
Enrollment Management.

Questions and Additional Information
Questions regarding the use of directory information, FERPA, or any related issues, please contact the Office of Enrollment Management at 800.440.6227 or registrar@sfseminary.edu.  Additional information can also be found online through the Family Policy Compliance Office.